REQUEST FOR QUALIFICATIONS (RFQ)
KVCOG Brownfields Assessment Program
- INTRODUCTION: The Kennebec Valley Council of Governments has received an Environmental Protection Agency (EPA) Brownfields Assessment Grant of $200,000 to perform an inventory and analysis of sites potentially eligible for environmental assessment assistance. Initially, we have targeted three potential brownfields sites based on their environmental conditions and potential for redevelopment as identified in several comprehensive and community economic development strategic plans and as strategic locations for implementation of the first steps in the long term vision for the KVCOG region. The three original areas include the City of Waterville, the Town of Hartland and Madison Mill. In addition, the Program will include comprehensive community outreach and other eligible sites may be identified in this process. The Kennebec Valley Council of Governments is seeking qualifications statements from contractors to provide technical services and the assistance necessary for KVCOG to successfully implement its Brownfields Program.
- SCOPE OF PROJECT: The Brownfields Assessment Program will begin with outreach to towns and/or property owners identified in the original scope of the project. The contractor will assist KVCOG staff and the Brownfields Advisory Committee in establishing criteria and prioritizing proposed sites.
Sites selected will be eligible for Environmental Assessments (Phase I), Environmental Investigations (Phase II), and the development of a Final Remedial Action and Reuse Plan, although each site may not receive or require all of these services. The contractor will perform all the technical aspects and many of the community outreach aspects of the environmental review process as well as quarterly reporting. The preparation, and EPA acceptance, of a Quality Assurance Project Plan (QAPP) is required for all Phase II Investigations. Please refer to the EPA website for QAPP 2 CFR 1500.11 Requirements: Quality Assurance Guidance for Conducting Brownfields Assessments (Document No. EPA 540-R-98-038) at http://www.epa.gov/brownfields/pdf/bfqag4.pdf. See specifically https://www.epa.gov/sites/production/files/2017-07/documents/plandocbrownfields.pdf )
The scope of the project activities may be expanded or reduced depending on the availability of funding. The successful individual/firm will be required to assimilate the planning and stakeholder input that has taken place in developing the Brownfields Program. See Brownfields Work Plan, attached, for further information on the scope of proposed activities.
- CONTRACT PERIOD: The successful contractor will be chosen and a contract for services signed upon the successful completion of the RFQ. The successful bidder is expected to begin work immediately upon execution of a contract with the KVCOG. The project will commence upon selection of a contractor and issuance of a notice to proceed; all contracted services must be completed by the end of the period of performance outlined in the KVCOG’s final agreement with the EPA. Please, note that KVCOG and EPA have the option of extending their agreement for an additional two years and, if that occurs, the successful contractor’s agreement will be extended to coincide with that extended time frame.
- QUALIFICATIONS STATEMENT CONTENT: To be considered, all letters of interest should address the following items:
- Qualifications and Experience: Please address the contractor or firm’s qualifications and experience relative to the tasks described in the attached Brownfields Work Plan and provide a history of the firm’s performance on similar projects. Relevant contractor qualifications include, but are not limited to, the following items: EPA Brownfields and EPA Community Relations experience, experience preparing Quality Assurance Project Plans (QAPPs) for EPA approval, Maine Department of Environmental Protection requirements and programs, and technical expertise in Phase I, II, and III Assessments.
Familiarity with the Kennebec Valley Council of Governments, including knowledge of the service region’s industrial history, will be helpful in amassing a portfolio of potential sites. General experience in community outreach and project coordination, as well as specific experience with outreach and project coordination in the KVCOG region, will be helpful in ensuring that the community outreach portion of the Brownfields Program is effective. When applicable, these aspects of a contractor or firm’s qualifications and experience should be addressed in the qualifications statement.
- Capacity: Please provide Information on the capacity of the contractor or firm, including availability of personnel and equipment to perform work, financial stability of the contractor or firm, and commitment to present workload as it affects the contractor or firm’s ability to complete the work by the specified deadline.
- Project Personnel: Provide a list of the actual project personnel, including subcontractors, and biographies and/or resumes that describe relevant education, experience, and qualifications of people who will perform the work. Please include hourly billing rates for project personnel and the estimated percent of total billed time that will be performed by each identified person.
Applicants who intend to subcontract one or more elements of this project to other individuals/firms shall identify those work elements to be subcontracted and the individual/firm subcontractor. All subcontractors shall be included in the applicant’s statement of qualifications. Subcontractors may not be substituted, nor any portions of the contract assigned to other parties after contract award, without prior written approval by the Kennebec Valley Council of Governments.
- General Approach: Please include information on the contractor or firm’s approach to planning and managing the project, including proposed approaches to working with KVCOG and the Brownfields Advisory Committee. Please see the attached Brownfields Work Plan for a description of program elements that should be addressed in a contractor or firm’s response to this item.
- Costs: The total funding for this project is not to exceed $179,000. Cost effectiveness and cost-appropriateness for tasks shall be examined.
- Insurance: Proof of professional liability coverage is required. Applicants shall indicate their ability to provide proof of coverage for the following minimum insurance requirements:
- Public liability coverage of $2 million per occurrence and $2 million in the aggregate
- Motor vehicle liability coverage of $1 million combined single limit
- Proof of workers’ compensation coverage
- Professional errors and omissions coverage of $1 million
- References: Please provide at least five references, who can address the firm or contractor’s general approach to project management and/or the firm or contractor’s qualifications and experience relative to KVCOG’s Brownfields Assessment Program.
- REVIEW OF QUALIFICATIONS: Qualifications statements will be reviewed and evaluated by KVCOG based on the following criteria:
|A.||General qualifications and capacity of individual or firm||25%|
|B.||Prior experience with similar projects||25%|
|C.||Related experience with Kennebec Valley Council of Governments||25%|
|D.||Appropriateness of general approach to work plan elements||10%|
|E.||Cost-effectiveness and cost-appropriateness||10%|
- GENERAL TERMS & CONDITIONS:
- The successful contractor shall comply with all applicable federal, state, and local laws and regulations. Funding for this project is provided through the US EPA Brownfields Grant. The contractor must take into account compliance with all applicable regulations in 2 CFR Parts 200 and 1500. Applicants are advised to review all applicable federal, state, and local regulations prior to submitting a qualifications statement. The successful contractor must agree to comply with the terms and conditions of the brownfields grant as dictated by the EPA. These will be formally specified by EPA to KVCOG and then to the contractor upon availability of funding (at the beginning of the federal fiscal year).
- Respondents to this RFQ will represent a firm, company, or team possessing experience and expertise in environmental risk assessment and management plans, quality assurance plans, groundwater, soil and building sampling, remediation strategies and cleanup programs, community outreach and education programs, and the professional standards thereof, to undertake and successfully complete the scope of work as outlined in this RFQ and attachments.
- KVCOG reserves the right to enter into a contract for services that is less than the scope of work outlined above. KVCOG may also reject any and all qualifications statements, waive technicalities, advertise for new qualifications statements, and make such awards as may be deemed to be in the best interests of the Kennebec Valley Council of Governments.
- Reports and materials developed by the successful applicant under a contract that may result from this RFQ are considered public information and may not be copyrighted.
- The successful applicant will assume sole responsibility for the complete project as required in this RFQ. The Kennebec Valley Council of Governments will consider only one individual, firm, or company as the point of contact with regard to contract matters, whether or not subcontractors are used for one or more parts of this project.
- The Kennebec Valley Council of Governments and State of Maine Affirmative Action Program guidelines will apply to this qualifications statement. Proposers should be aware that the goals for this project are expected to be a minimum of five (5) percent Minority Business Enterprises and Women Business Enterprises participation (1.3% MBE; 3.7% WBE). Final guidance on affirmative action goals for this project will be contained in the Cooperative Agreement between the Kennebec Valley Council of Governments and the EPA.
When use of subcontractors is contemplated, the contractor selected will take all necessary affirmative steps to assure that minority firms, women’s business enterprises, and labor surplus area firms are used when possible. For more information on these affirmative action guidelines, please contact Kennebec Valley Council of Governments Community & Economic Development Specialist Cary Tyson at ctyson at kvcog.org
To be considered, the successful contractor must:
- Notify the KVCOG at the address below, about interest in submitting a Qualifications Statement no later than noon on August 17, 2018. Notification is required to allow KVCOG to provide interested contractors any addenda to this RFQ, if issued;
- Submit three hard copies and one electronic copy, in pdf format on a compact disk, in a sealed envelope bearing the contractor’s name and clearly marked “Qualifications Statement for Brownfields Assessment” to KVCOG, 17 Main Street, Fairfield, Maine 04937 by 2:00 pm on Monday, September 3, 2018. All qualifications statements become the property of the KVCOG; and
For further information on the Request for Qualifications, please, send questions to: Cary Tyson, Community & Economic Development Specialist at ctyson at kvcog.org no later than noon on August 17, 2018.
The Kennebec Valley Council of Governments is an Equal Opportunity Employer and supports Equal Housing Opportunity and the Maine Affirmative Action Program.
Workplan can be found here.