Financial / Membership Specialist

Location: Fairfield, ME, with work from home flexibility available.

Classification: Full time, permanent

Kennebec Valley Council of Governments (KVCOG) is a community nonprofit organization that provides planning and economic development assistance to the towns in Kennebec, Somerset, and part of Waldo County. KVCOG is accepting applications for a Financial / Membership Specialist to join our team.

We are looking for this position to act as the liaison between our organization and our member communities and assist with financial and administrative duties.  The membership coordinator portion will be responsible for maintaining records, tracking membership figures, and coordinating with the Finance Director regarding the payment of membership fees. The Financial portion will be responsible for handling assigned financial and clerical tasks in the office and assisting the Financial Director with Financial procedures.

Membership Coordinator Responsibilities:

  • Handling all questions and information requests regarding membership and KVCOG Services.
  • Ensuring membership records are maintained and kept up to date both in house and on the KVCOG website
  • Preparing membership marketing materials
  • Organizing events and activities for existing and prospective members as well as monthly board meeting and annual general assembly meetings
  • Annual dues calculations, invoicing and upkeep
  • Coordinating with the Finance Director to track membership revenue
  • Overseeing and tracking Joint Purchasing
  • Developing a working knowledge of KVCOG’s varied project areas to communicate those services to members, non-members, and the public.

Financial and Administrative Responsibilities:

  • Record and maintain board and Revolving Loan Fund (RLF) meeting minutes
  • Monthly update of RLF borrower files
  • Maintaining an office supply inventory
  • Responsible for upkeep of office equipment as needed, to include calling repair services
  • Greeting visitors and members as needed
  • Helping organize and maintain office common areas
  • Performing general office duties and errands
  • Project Billing/Mailing/scanning/filing as needed
  • Creating, maintaining, and entering information into databases
  • Recording cash receipts
  • Accurately reconciling monthly credit cards with receipts
  • Assembly, mailing and filing of vendor payments
  • Assisting Financial Director and Executive Director as needed

Desired Qualities:

The ideal candidate for Financial / Membership Specialist would possess experience and familiarity with dealing with the public, internal office and bookkeeping procedures. Non-Profit accounting would be preferred but not essential. More important than experience is a willingness to learn, willingness to work as part of a small close-knit team and help where needed, as well a desire to learn new skills. KVCOG is interested in training the right candidate for this position if they express interest in learning these skills.

Ideal Requirements:

Advanced PC skills, including Microsoft Office Suite. Extensive skill in the operation of standard office equipment.

Ability to work in areas of confidentiality requiring discretion and judgment.

Ability to acquire considerable knowledge of administrative, operational, and procedural regulations and practices.

Ability to work both in teams and independently with little to no supervision.

Excellent Customer Service internally and externally.

Knowledge of principles and practices of bookkeeping and accounting (particularly as applied to nonprofit accounting) with the ability to contribute to the financial operation and reporting requirements of the organization.

Knowledge of laws and regulations relating to general accounting, finance and cash management.

Ability to perform assigned work accurately and efficiently.

Ability to keep varied records, to assemble and organize data, and to accurately prepare reports from such records.

Training and Experience Required:

Associate Degree or greater preferred. Will consider high school diploma with two to four years experience in office support and financial / administration position. Experience working in teams and independently, detail oriented and ability to manage time and varying deadlines is essential. Excellent communication skills including verbal and written is required. Strong PC skills required.

This is a full-time, exempt position with a comprehensive benefits package including health, dental, vision, life, short disability, paid time off, 13 paid holidays per year, 403(b) & MainePERS pension plan with agency match, flexible/remote work schedules, and more. Compensation is commensurate with experience. KVCOG is an Equal Opportunity Employer. (Salary range is 45K to 55K based on experience).

Application should include a cover letter and resume and should emailed to the search committee at . Questions can be emailed to the same address.


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Contact Us

(207) 453-4258
17 Main Street
Fairfield, Maine 04937


Employee contact information can be found here


Office hours are:
Monday - Thursday
Appointment are recommended
as staff are in and out providing
assistance to the communities they are working in.


You can reach any staff member
via the contact information here